Privacy Policy

Sequim Education Foundation (“SEF,” “we,” “us,” or “our”) values your privacy. This Privacy Policy explains what information we collect through sequimeducationfoundation.org (the “Site”), how we use it, how we protect it, and the choices you have.

Effective date: January 14, 2026


1) Scope

This Privacy Policy applies to information collected through the Site, including when you:

  • Make a donation
  • Submit a sponsorship inquiry or application
  • Submit a teaching grant request or related materials
  • Apply for a scholarship
  • Sign up to volunteer or participate in SEF activities
  • Contact us or subscribe to updates


2) Information We Collect

We collect information you provide directly, information collected automatically, and information from service providers used to process forms and payments.


A. Information you provide

Depending on how you use the Site, you may provide:

  • Contact information: name, email address, phone number, mailing address
  • Donation information: donation amount, donor name, and any message/designation you submit (for example, an area of support)
  • Sponsorship information: organization/business name, contact person, sponsorship level/interest, billing contact details, and related messages
  • Grant request information: applicant name, school/role (if provided), project details, budget details, and supporting materials you submit
  • Scholarship application information: applicant and/or guardian contact details, academic or eligibility information you submit, essays, references, and supporting documents
  • Volunteer information: availability, interests, relevant experience, and information you choose to provide for coordination purposes
  • Communications: messages you send via forms or email, and your preferences for receiving updates

B. Information collected automatically

When you visit the Site, we may collect:

Device and usage data: IP address, browser type, device identifiers, pages viewed, time spent, referring/exit pages, and approximate location inferred from IP

Cookies and similar technologies: used for basic site functionality, analytics (if enabled), and improving user experience

C. Information from third parties

We may receive limited information from:

Payment processors and payment link providers (for example, Stripe or “Pay with Link”), such as confirmation that a payment was completed, the amount, date, and transaction identifiers

Website hosting and form tools that help deliver the Site and collect submissions


3) How We Use Information

We use the information we collect to:

Process and acknowledge donations and provide donation receipts where applicable

  • Respond to sponsorship inquiries and manage sponsorship relationships
  • Review, administer, and communicate about grant requests
  • Review and administer scholarship applications (including communicating with applicants and references, when provided)
  • Coordinate and communicate with volunteers
  • Communicate with you about SEF programs, events, and updates you request
  • Improve the Site, understand how visitors use it, and maintain site security
  • Comply with legal, accounting, and recordkeeping requirements


4) Payments (Stripe / “Pay with Link”)

Payments and donations may be processed through third-party payment services, including Stripe and/or “Pay with Link”.

Payment details are handled by the payment provider. When you donate or pay online, your payment card or bank details are typically collected directly by the payment provider using their secure forms and systems.

SEF does not store full payment card numbers. We generally receive limited information such as your name, email, billing ZIP/postal code (when provided), payment amount, date, and transaction confirmation/identifier.

Provider privacy practices apply. Your payment information is subject to the payment provider’s privacy policy and terms.


5) How We Share Information

We do not sell your personal information. We share information only as needed in the following situations:

A. Service providers

We may share information with vendors that help us operate the Site and provide services, such as:

  • Website hosting and infrastructure providers
  • Form and communication tools (email delivery, contact forms)
  • Payment processors and payment link providers (e.g., Stripe / “Pay with Link”)
  • Analytics providers (if enabled)

These providers are permitted to use personal information only to perform services for SEF.


B. Legal and safety

We may disclose information if required to do so by law, legal process, or to protect the rights, safety, and security of SEF, our users, or others.


C. Organizational operations

We may share information internally with SEF board members, volunteers, or committees who need it to administer donations, grants, scholarships, sponsorships, or volunteer coordination—subject to reasonable confidentiality practices.


6) Data Retention

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:

Processing donations/sponsorships and maintaining related financial records

  • Administering grants, scholarships, and volunteer activities
  • Meeting legal, accounting, or reporting obligations
  • Retention periods may vary depending on the type of information and legal requirements.


7) Cookies and Analytics

The Site may use cookies or similar technologies to:

Enable core site functionality

  • Remember preferences
  • Analyze traffic and improve content (if analytics tools are enabled)
  • You can control cookies through your browser settings. If you disable cookies, some features of the Site may not function properly.


8) Your Choices and Rights

Depending on where you live, you may have rights to:

  • Request access to the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of certain information (subject to legal/recordkeeping requirements)
  • Opt out of receiving non-essential communications

To make a request, use the contact information below.

Email communications: If you receive emails from us, you can opt out by using the unsubscribe link (when included) or by contacting us.


9) Children’s Privacy

The Site is not intended for children under 13. If you believe a child has provided personal information through the Site, please contact us and we will take appropriate steps to address it.

(Note: Scholarship applications may involve students; SEF will use submitted information only to administer scholarship programs and related communications.)


10) Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. However, no website or data transmission can be guaranteed 100% secure.


11) External Links

The Site may link to third-party websites (for example, partner organizations or payment pages). We are not responsible for the privacy practices of those third parties. Please review their privacy policies.


12) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a new “Effective date.”


13) Contact Us

If you have questions about this Privacy Policy or want to make a privacy-related request, contact:

Sequim Education Foundation
Website: sequimeducationfoundation.org
Email: executivedirector@sequimeducationfoundation.org
Mailing Address: Po Box 3065, Sequim WA 98382